Privacy Policy

What will you find in this document?

Information about protection of your personal data, including your rights.

We have divided the Policy into four parts:

1. an explanation of terms used in the Policy, information about our contact details and your rights;
2. detailed information about the processing of your personal data;
3. information about the processing of your data on our Social media profiles;
4. information about cookies and the related processing of personal data.

Table of contents
Part I – General provisions
1. Administrator
2. Terms used in Privacy Policy.
3. Security of personal data
4. Your rights regarding personal data
5. The right to object
6. Complaint to the President of the Office for Personal Data Protection
7. Questions to the Policy and where it is published
Part II – information relating the processing of your personal data in the various forms and when contacting us
8. Contacting us via e-mail, mail, contact form or phone number
9. Recruitment
10. Newsletter
Part III – our Social media profiles
11. The use of our Social media profiles
Part IV – information about cookies and related processing of personal data
12. Accessing the website
13. What are cookies and why do we use them
14. Types of cookies
15. How to delete cookies
16. How to block cookies
17. The effect of changing browser settings on the use of the Website
18. External cookies

Part I – General provisions

§1
Administrator

1. The administrator of your personal data is We, i.e. Advicero Nexia Sp. z o.o. with its registered office in Warsaw. In the remainder of this Privacy Policy we write about ourselves in the first person or refer to ourselves as “Administrator” or “We”.

2. Our registration records are maintained by the District Court for the City of Warsaw in Warsaw, XII Commercial Division of the National Court Register, under KRS 0000416965, NIP 7010339270. Our records contain the most important information about us, e.g. financial statement, or our Articles of Association.

3. You can contact us by:

mail: ul. Marszałkowska 126/134, 00-008 Warszawa
email: office@nexiaadvicero.eu

§2
Terms used in Privacy policy

If you notice any of the following terms capitalized in the following section of our Privacy Policy, you should understand them as defined below:

a. “Website” – the internet website, the main page of which is located at www.nexiaadvicero.eu and its sub websites;
b. “Policy” – means this document, so the Privacy Policy, which you are reading now;
c. “RODO” – Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and reappealing Directive 95/94/EC. The text of the RODO can be found ->here<-
d. “Social media” – Facebook and other social media networks where we have our profiles.

§3
Security of personal data

1. We process all personal data that you provide on the Website or that we collect about you in the course of your use of the Website as an Administrator in accordance with RODO.

2. We use technical measures, that are required by applicabe personal data protection regulations to prevent unauthorized persons from obtaining and modifying personal data transmitted electronically, i.e. within the Website.

§4
Your rights in relation to personal data

1. We process your personal data, that therefore:

a. you have the right to access your personal data;
b. you can make corrections;
c. you may request the deletion of your personal data when allowed by the RODO;
d. you have the right to restrict the processing, to the extent specified in the RODO.

2. In Parts II – IV of the Policy, you will find information about additional rights. In fact, in certain situations, you will have additional options.

3. Would you like to exercise your rights or known more about them? Please contact us. You will find our contact details in §1 section 3 of the Policy.

§5
The right to object

1. After you have given us your personal data, or if we collect them ourselves, you have the right to object. You have this right in two situations when we process your personal data:

a. for direct marketing purposes; you do not have to justify such objection;
b. on the basis of our other legally justified interests; such objection requires justification of your particular situation. Write us why we should not process your data.

2. Would you like to exercise your right to object? Please contact us. You will find our contact details in §1 section 3 of the Policy.

§6
Complaint to the President for Personal Data Protection Office

If you believe that we are processing your personal data against the law, you may file a complaint with the supervisory authority. In Poland, this is the President for Personal Data Protection Office, and his website is available ->here<-

§7
Questions about the Policy and where it is published

1. If you have any questions about the Policy, please let us know.

2. The Policy can be found ->here<- and in our office.

Part II – Information on the processing of your personal data in the various forms and when contacting us

§8
Contacting us by e-mail, post, contact form or phone number

If you use these methods to contact us, note to the following:

a. Why do we need your data, i.e. for what purpose do we process it?

To respond to your message, communicate with you and resolve the issue you have raised.
To provide you with an offer of the services we provide.

b. What are your rights?
We have described them in §4 and §5 of the Policy. You may also exercise your right to portability of your personal data under the terms of the RODO.

c. Do you have to provide us with your personal data?
This is voluntary. Without providing us with the contact details, we are unable to support you professionally in resolving the tax issue presented or to prepare a comprehensive offer for our services.

d. On what legal basis do we process your personal data?
Article 6(1)(b) and (f) of RODO, i.e. activities aimed at concluding a contract and our legally justified interest.

e. What is our legally justified interest?
Resolving the case you have presented and responding to your message.

f. To whom do we transfer your personal data?

To the entity hosting (storing) the Website or personal data for us – cyber_folks S.A.;
To the email provider – zgoda.net sp. z o.o.;
Providers of traffic analytics tools for the Website;
Providers of IT systems and services and entities providing technical support in this regard;
Entities providing legal services.

g. How long do we process your personal data?
For the time needed for activities aimed at concluding a contract or supporting you in a presented case. Depending on the nature of the case, also for the time necessary to prove that we have resolved it, i.e. for the period of limitation of claims.

h. Do we transfer your personal data outside of the European Economic Area?
Yes, your personal data may be transferred outside the European Economic Area. In the event that it is necessary, then this is done on the basis contained in the RODO.

§9
Recruitment

If you use these methods on our Website, please note the following:

a. Why do we need your personal data, i.e. for what purpose do we process it?

To carry out recruitment for a job position or to conclude a civil contract with the Administrator.
If you give your voluntary and optional consent, your data will also be processed for future recruitment conducted by the Administrator.

b. What rights do you have?
We have described them in §4 and §5 of the Policy. You may also exercise your right to portability of your personal data under the terms of the RODO.

c. Do you have to provide us with your personal data?
It is a statutory obligation for a job candidate to provide data to the extent covered by Article 221 §1 and §2 of the Labor Code, and the consequence of failure to do so will be the inability to participate in the recruitment. For the rest, the provision of data is voluntary.
The provision of data by a candidate for a co-worker is voluntary, but the consequence of their failure will be the inability to participate in the recruitment.

d. On what legal basis do we process your personal data?
In the case of employee recruitment:

Article 6(1)(b) and (c) of the RODO in conjuction with Article 22¹ of the Labour Code, i.e. conclusion and performance of a contract, as well as fulfilment of a legal obligation.
Art. 6(1)(f) of the RODO, i.e. our legally justified interest.
Article 6(1)(a) of the RODO, if you consent to the processing of data for future recruitment purposes and if you provide data (e.g., image, interests) other than required by applicable law. Remember that you can always withdraw your consent at any time. If you wish to do so, please contact us.

In the case of recruitment for an associate:

Article 6(1)(a), (b), (c) and (f) of the RODO, i.e. consent to process data for the purposes of future recruitment, conclusion and performance of a contract, performance of a legal obligation and our legally justified interest. Remember that you can always withdraw your consent at any time. If you wish to do so, please contact us.

e. What is our legally justified interest?
Searching for employees and associates whose qualifications best match the Administrator’s needs, conducting recruitment proceedings aimed at establishing cooperation, ensuring the safety of candidates participating in recruitment, asserting and defending against possible claims.

f. Who do we share your personal data with?

The entity that host (store) the Website and personal data for us – cyber_Folks S.A.;
To providers of traffic analytics tools for the Website;
IT systems and services, as well technical support providers;
Email providers – zgoda.net sp. z o.o;
Legal services providers;
Recruitment agencies;
Postal operators and couriers;
Reception and security services providers.

g. How long will we process your data?
Until the end of the recruitment process. If you give separate consent to process your data for the purposes of future recruitment, your data will be processed until the end of that recruitment or until you withdraw your consent to process your data, but for no longer than 12 months.

h. Will we transfer your personal data outside the European Economic Area?
Yes, due to the use of recruitment support providers, your data may be transferred outside the European Economic Area. In this is necessary, it will be done on the basis of the RODO.

§10
Newsletter

If you use these methods to contact us, please note the following:

a. Why do we need your personal data, i.e. for what purpose do we process it?
To send marketing information via email, to analyze whether you read our newsletter and which content you read the most. Based on this, we can tailor newsletter content to your interests.

b. What rights do you have?
We have described them in §4 and §5 of the Policy. You may also exercise your right to portability of your personal data under the terms of the RODO.

c. Do you have to provide us with your personal data?
This is voluntary. However, without providing them, you will not be able to subscribe to our newsletter and receive commercial information from us.

d. On what legal basis do we process your personal data?

Article 6(1)(f) of the RODO, i.e. activities aimed at concluding a contract and our legally justified interest.
Article 10 of the Law Telecommunications Act and Article 172 of the Telecommunications Act. You may withdraw your consent at any time.

e. What is our legally justified interest?
Improving our newsletter by analyzing whether you read the newsletter and which news you are most interested in, and tailoring the content of our newsletter to your interests.

f. Who do we share your personal data with??

The entities which provide services regarding sending the newsletter;
The entity hosting (storing) the Website or personal data for us – cyber_Folks S.A.;
Email providers – zgoda.net sp. z o.o;
Providers of traffic analytics tools for the Website;
IT systems and services, as well technical support providers.

g. How long do we process your data?
For the duration of our marketing activities or until you object to further data processing for marketing purposes or revoke your consent for us to send messages to your email address. Your withdrawal of consent does not affect the lawfulness of processing prior to the withdrawal.

Part III – our Social media profiles

§11
The use of our Social media profiles

If you use our profile, please note the following:

a. Why do we need your personal data, i.e. for what purpose do we process it?

to respond to private messages you send to us;
engage in discussions with you in the comments under individual posts;
share our posts with you as a person who is following our profile;
marketing consisting of informing you about our services and ourselves through the posts we make on our profiles;
statistical purposes, which consists of providing us with data on the display of our posts, their reach, the number of interactions, the demographics of our observers; the data presented to us by Social media companies is statistical data, created on the basis of the observation by that company of your behavior on our profile.

b. What rights do you have?
We have described them in §4 and §5 of the Policy.

c. Do you have to give us your personal data?
This is voluntary. However, due to the Social media rules, we will see your name (or nickname) and photo when you write to us or comment on our posts.

d. On what legal basis do we process your data?
Article 6(1)(f) of the RODO, i.e. our legally justified interest.

e. What is our legally justified interest?
Responding to your messages and comments, providing you with content, informing you about our services and ourselves through them, analyzing statistical data related to our profile.

f. Who do we share your personal data with?
To Social media companies, i.e. Meta Platforms Ireland Ltd., Google LLC., Microsoft Corporation.

g. How long do we process your data?
For the time:

needed to support you in a presented case presented by you. Depending on its type, also for the time needed to prove that we have resolved it, i.e. for the period of limitations for claims;
you follow our profiles. Remember that you can always delete your comments under our posts, stop following us or unsubscribe from Social media account.

h. Will we transfer your personal data outside the European Economic Area?
There may be situations where your personal data processed on Social media will be transferred to the United States, inter alia under basis of standard contractual clauses.

Part IV – information about cookies and related processing of personal data

§12
Accessing the website

Your visit to the Website involves our processing of the information contained in cookies. In accordance to the rules described below.

§13
What are cookies and why do we use them

1. The Website uses cookies, which are pieces of text information stored on your terminal device (e.g. computer, tablet, smartphone). Cookies can be read by the Website. Want to know more about cookies? have a look at Wikipedia ->here<-.

2. We store cookies on your computer, phone or tablet, and then access the information they contain in order to:

a. ensure the correct operation of the service, including maintaining your session;
b. marketing by matching content to your previous activities on the Website;
c. statistical and analytical purposes, in particular to analyse how you use the Website.

3. In the cases described in b-c above, processing of your personal data may take place:

a. their processing is carried out on the basis of our legally justified interest, i.e. Article 6(1)(f) RODO;
b. our legally justified interest is to conduct marketing of our services that you have viewed on our Website and to match the advertisements displayed to you with your previous activities on the Website, analytical activities, as well as to collect statistical data about your use of our Website in order to optimize its performance, including the layout of the content displayed to you and other users;
c. We have outlined your rights related to this processing in §4 and §5 of the Policy;
d. remember that you can contact us at any time and object to the processing of your personal data for marketing purposes. You do not have to justify this objection;
e. We will transfer your personal data to an analytics tool provider and your email service provider;
f. we will retain them for the duration of these marketing activities or until you object to further processing;
g. there may be situations where your personal data processed for marketing, analytical and statistical purposes will be transferred to the United States inter alia on the basis of standard contractual clauses;
h. the provision of such personal data is voluntary, and failure to provide such data, e.g. through the use of appropriate blocking software, does not entail any negative consequences; you will not then see advertisements for our products tailored to your activities on the Website.

4. In the cases described in the provision of paragraph 2(a) above, cookies are used on the basis of Article 173(3) of the Telecommunications Act.

§14
Types of cookies

There are several types of cookies used on the Website:

a. session cookies, which remain in the memory of your web browser until you turn it off;
b. permanent, which remain in your web browser’s memory until you delete them;
c. external, which come from providers of analytics tools on our Website.

§15
How to delete cookies

1. You can set your web browser to prevent cookies from being stored on your computer, phone or tablet.

2. You can delete cookies once we have stored them. To do this, you can use: the relevant functions of your browser, programs for this purpose or the relevant tools available within your operating system.

3. These links provide information on how to delete cookies in the most popular web browsers:

§16
How to block cookies

1. You can set your web browser to prevent cookies from being stored on your computer, phone or tablet. You can also use appropriate browser extensions or programs for this purpose.

2. Information on how to block cookies in the most popular web browsers can be found at these links:

§17
The effect of changing browser settings on the use of the Website

Changing the settings of your web browser to one that prevents or limit the storage of cookies may result in reduced functionality of the Website. Deleting cookies in the course of providing a service may have a similar effect. This means that some of our services may not be available without cookies, for example, you may not be able to log in to the Website.

§18
The effect of changing browser settings on the use of the Website

1. Cookies placed on your computer, phone or tablet may come from other service providers. You can remove them from your device yourself. We explain how to do this in §14. These files are stored on your device for varying lengths of time, depending on the file in question.

2. We use services:

a. Google Analytics provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). These services help us analyze traffic on the Website. They provide us with statistics and analytical data about how you and other users use the Website. You can block the use Google Analytics. To do so, install this browser add-on provided by Google Inc. available ->here<-;
b. SumoMe provided by Sumo Group, Inc. (1305 E. 6th St. #3 Austin, TX 78702). These services help us analyze traffic on the Website;
c. HubSpot provided by HubSpot, Inc. (Two Central Park, Cambridge, MA 02141 USA). This service enables us to send newsletters;
d. Yoast SEO provided by Yoast BV. (Don Emanuelstraat 3 6602GX, Wijchen, the Netherlands). This service helps us analyze sub-pages for better positioning.

3. There may be situations in which your personal data processed by the above-mentioned entities may be transferred to the United States inter alia, on the basis of standard contractual clauses.

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